Organization is something many artists struggle with on a daily basis.

It can be funny to joke about or shrug off the “scattered artist” stereotype, but at the end of the day, being organized is what separates the full-time professional artists from the hobbyists.

That's why thousands of professional artists from over 50 countries and on every continent organize and manage their art career with Artwork Archive. It helps you easily track your inventory, contacts, galleries, sales and more, so you can have the information that is critical to your success at your fingertips.

Here are some of the ways that Artwork Archive can help you stay on top of your art business.


Art Inventory Management

As the years go by and the works amass, it can be easy to forget the details of every unique piece in your art inventory. Cataloging these basic details, like dimensions, price, and location history, with Artwork Archive will keep your art business running smoothly.

You’ll not only free up mental space and time previously spent searching for these details, but you’ll be able to quickly and professionally deliver the information clients need to buy your work.

The best part? Our art inventory software is cloud-based, so you can pull up your info on the go, on any device with a wireless connection, and you’ll never have to worry about losing your inventory again.

“Once you start selling a lot and showing a lot, I felt like I was losing myself. I was always forgetting sizes of things and measurements and then playing catch up. I knew I needed to get organized.

I think that’s the most important thing as an artist is realizing that it is a business. The more organized you are, the less stressed out you are.

Artwork Archive is so easy to navigate, so every day I’m trying add one or two things. That’s my recommendation to everyone else is to start now! Don’t wait till later—because there is never a convenient time to do it, but being in charge of your business relieves a lot of stress." - Amy Ritter



Location Tracking

At one point or another, almost every artist has struggled with not knowing where their work is located, when they need to get it back, or accidentally double-selling a piece. If you are going to be a successful artist, this one fact is irrefutable: you need to keep track of who has your art.

With Artwork Archive, you can track the locations of where your artwork is being sold, shown, or stored across the globe.. Know where your pieces are at the click of a button and build a comprehensive history of where your work has been.

“Artwork Archive has helped me so much. I now know where all my artwork is and when it was delivered, sold or to be collected. Can't recommend enough." - Mo Teeuw


Contact Management

You know your contacts are important, but Artwork Archive takes contact management to the next level. Keep contact lists organized, record key information on contacts and clients, and link contacts directly to a Location or Piece in your inventory. It will make following up about show dates or new work that much easier.

What’s more? You’ll be able to pinpoint who your best clients are and which galleries are working the hardest to sell your artwork.

"Super useful service! Love having all my contacts and what and when they bought in one place!" - Jamie Chiarello

Reminder System

Always struggling to stay on top of deadlines like show submissions and client follow ups? Now you can with Artwork Archive’s My Schedule feature. You’ll receive a weekly email with important reminders for the week ahead. Tie these reminders directly to Contacts, Locations, or Shows, and you’ll never miss a beat when it comes to your art business.

It was a hard sell, but after 12 years of keeping my database another way, I finally made the switch to Artwork Archive this summer. LOVE it! Not only is all of my information on every piece easily accessible from anywhere, I get these weekly reminders about shows I need to enter and pieces I need to ship.” - Lori Putnam



Show Tracking

Track past and present exhibitions and competitions and avoid submitting the same work twice. Set reminders about upcoming submission deadlines, when to send and pick up your work, and more. And that’s not all. With Artwork Archive’s Show Tracking feature, you even have the ability to export show-specific reports to share with galleries or serve as documentation for your records

"I’ve been using this program for a couple of months now and am LOVING it! I especially like how it organizes shows I want to apply to. When I find a show I am interested in, I plug in all the info, then I can look at my schedule and see what deadlines I have coming up. They even send me an email of my schedule - submission dates, notification dates, mailing artwork, and the like. It also lets me assign paintings to a specific show and keep track of what got accepted. So now I know where each piece is and where it’s going to be. GENIUS!!" - Joan Frimberger


Expense Tracking

With our Expense Tracking feature, you’ll know where all of your sources of income are generated, where your money is going, and what you can write off. More than that, you can tie your expense records to a client within the database, gain insight into how much you are spending in certain categories (advertising, supplies, rent, etc.), and get one-click expense reports. Learn more here.

Once they are recorded in Artwork Archive, you can easily export them to Quickbooks or any other accounting software.

What’s better than an organized art business?

When everything is organized, you’ll be able to run your art business more effectively than ever before. Not only will you have your art inventory at your fingertips—saving you loads of time—but you’ll be able to stay on top of shows, locations, and deadlines and give buyers, gallerists, and collectors the information they need to work with you.


Ready to get organized? Sign up for your free 30-day trial of Artwork Archive.