Colorado Childrens Hospital
Intermountain Healthcare
Colorado Childrens Hospital
National Organization for Arts in Health
Standford Childrens Hospital

Streamline your workflow and save hours with Artwork Archive's easy-to-use online art collection management tools.

Image of the Artwork Archive user experience where a member can view item details for each art piece in their inventory.

Centralize all your artwork details, images and financial records within an intuitive and powerful database. Quickly access information like artwork locations, artist bios, insurance values, and condition reports. Best of all, you don't have to remember it all. Set reminders to track tasks and create and share reports with a click of a button. Artwork Archive is an ideal solution for hospitals and art and healing programs with advanced provenance tracking, multi-user support and accessibility on any device.

"Artwork Archive is an indispensable resource to Children’s Hospital Colorado. It makes it super easy for the hospital’s foundation team or other teams around the hospital to locate specific artworks when we receive inquiries from donors, artists and the public. Plus, the maintenance feature is a useful tool for tracking repairs and maintenance to artwork located in multiple satellites locations."

Colorado Childrens Hospital uses Artwork Archive to manage their art collection.

Don't lose important information, or even worse, the artworks themselves.

Hospitals are complex, large spaces with a lot of moving pieces. Track where all of your artworks are located even to the granularity of a patient room or a crate in a storage unit. Hosting temporary exhibits or loaning your art? Record and reference works on the move and details like shipping and insurance policies.

Image of art piece inventory details seen in the collectors' user interface of Artwork Archive.

Access your collection from anywhere, on any device

You're rarely at your desk so you need a system that can be accessed on-the-go. Luckily, Artwork Archive is accessible on all devices and can be used by multiple users. That means you and your colleagues can update object records no matter where you are. Standing in front of a sculpture that needs cleaning in the cardiology wing? Note the condition, schedule a cleaning reminder, and contact your conservator from your mobile device.

Image of art piece inventory details seen in the collectors' user interface of Artwork Archive.

Premier services that save you time

Artwork Archive provides a suite of online tools that simplify your workflow and enable collaboration. Plan and curate your exhibitions and loans. Use maintenance records to track conservation efforts and your budget. Produce insurance, financial and inventory reports. Schedule reminders to track your tasks and events, and sync it to your calendar.

Image of the scheduling and reminder features of Artwork Archive Inventory Database

Easily migrate data

Moving from an outdated, overly complex and overpriced system? Our team of collection professionals will migrate your data for you. We'll help you extract your data from the old system and populate your new account with a clean set of information.

Record & track detailed financial records.

Include detailed records for the acquisition, valuation, insurance, and sale or donation of an artwork. Store important documents like appraisals, certificates of authenticity, bills of sale and deeds of gift. If selling artworks or reproductions, track sales and create invoices.

Image of the streamlined Artwork Archive mobile experience.

Share your art with the public

Make your collection viewable to the public with Artwork Archive's Public Profile. Embed your profile on your hospital's website so that you can easily share information about your arts in health program, exhibits and artists with patients, their families and staff.

Image of our public profile page

Safely store your collection's information.

It's our number one priority to protect your data. Artwork Archive uses enterprise level security and servers to bring you the highest level of encryption, security, and stability. We also back up your data daily and give you the option to export your data into clean, downloadable files and professional reports. And, you'll have access to a team of support professionals on call.

Image of the Artwork Archive mobile experience on iPad, where a user can easily access their collection database on any device.

Contact Us to schedule a demo or start your trial below.

Plans and Pricing for Hospitals and Health Centers

Discount pricing is available for Non-Profit Institutions

Standard

For those with small collections in search of simple and straightforward collection management.

$24/ mo

  • 500 Pieces
  • 50 Locations
    Plus Sub Locations
  • 3 Users
  • Contact Management
  • Appraisal Tracking
  • Advanced Reporting
  • Daily Backups
  • Public Profile Website
    Display your collection online
  • Priority Support
  • Document Storage
    Upload documents and files for each piece
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • Free Data Import
    CSV or Excel File Import
  • Sales/Donation Tracking
  • Edition/Print Tracking
  • Maintenance Records
  • 30 Day Trial
    No Credit Card Required

Plus

For organizations with sizable collections and in need of multiple users on the account.

$48/ mo

  • 1000 Pieces
  • 100 Locations
    Plus Sub Locations
  • 5 Users
  • Contact Management
  • Appraisal Tracking
  • Advanced Reporting
  • Daily Backups
  • Public Profile Website
    Display your collection online
  • Priority Support
  • Document Storage
    Upload documents and files for each piece
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • Free Data Import
    CSV or Excel File Import
  • Sales/Donation Tracking
  • Edition/Print Tracking
  • Maintenance Records
  • 30 Day Trial
    No Credit Card Required

Enterprise

For large organizations in need of unlimited data and access for many stakeholders.

$96/ mo

  • Unlimited Pieces
  • Unlimited Locations
    Plus Sub Locations
  • 10 Users
  • Contact Management
  • Appraisal Tracking
  • Advanced Reporting
  • Daily Backups
  • Public Profile Website
    Display your collection online
  • Priority Support
  • Document Storage
    Upload documents and files for each piece
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • Free Data Import
    CSV or Excel File Import
  • Sales/Donation Tracking
  • Edition/Print Tracking
  • Maintenance Records
  • 30 Day Trial
    No Credit Card Required