A simple collection management solution
for academic museums and galleries.

RISD
Brown University
USC
Springfield College
University of Michigan

Manage all aspects of your college or university art collection with a powerful online database.

Image of the Artwork Archive user experience where a member can view item details for each art piece in their inventory.

Experience premiere art collection management technology when you centralize all your collection details, images and financial records within an intuitive system. Quickly access information like campus locations, insurance values, deaccession details and condition reports. Artwork Archive is an ideal solution with advanced provenance tracking, multi-user support and accessibility on any device.

Access your collection from anywhere, on any device

Securely manage your collection, wherever you are. Artwork Archive is cloud-based so accessible on all platforms and devices. Standing in front of a chipped sculpture on the main quad? Update the object record, contact your conservator and schedule the repair, all from your mobile device. Meeting with the Chair of the science department about a loan? Pull up all of your botanical works with a click of a button.

Image of art piece inventory details seen in the collectors' user interface of Artwork Archive.

Easily migrate data

Moving from an outdated, overly complex and overpriced system? Our team of collection professionals will migrate your data for you. We'll help you extract your data from the old system and populate your new account with a clean set of information.

Premier services that save you time

Artwork Archive provides a suite of online tools that simplify your workflow and enable collaboration. Plan and curate your exhibitions and loans. Use maintenance records to track conservation efforts and your budget. Produce insurance, financial and inventory reports. Schedule reminders to track your tasks and events, and sync it to your calendar.

Image of the scheduling and reminder features of Artwork Archive Inventory Database

Safely store your collection's information

Protect and preserve your institution's invaluable art assets. Artwork Archive uses enterprise level security and servers to bring you the highest level of encryption, security, and stability to protect your data. We also back up your data daily, and give you the option to export your information into clean, downloadable files and professional reports.

Image of the streamlined Artwork Archive mobile experience.

Share your art with the public

Make your collection viewable to the public with Artwork Archive's Public Profile. Select what works and information you want presented. Then, embed your profile on your website so you can easily share information about your collection and exhibits with students, alumni, prospective students, faculty and staff.

Image of our public profile page

Unmatched value and unparalleled support

Artwork Archive is the most affordable and effective way to manage your art collection. There is not a single product on the market that offers a product as feature rich for a similar price point. Additionally, exceptional customer service is one of our company's core values. You can rest assured that you will receive prompt support from knowledgeable people that care.

Image of the Artwork Archive mobile experience on iPad, where a user can easily access their collection database on any device.

Contact Us to schedule a demo or start your trial below.

Plans and Pricing for Academic Institutions

Discount pricing is available for Non-Profit Institutions

Standard

For those with small collections in search of simple and straightforward collection management.

$24/ mo

  • 500 Pieces
  • 50 Locations
    Plus Sub Locations
  • 3 Users
  • Contact Management
  • Appraisal Tracking
  • Advanced Reporting
  • Daily Backups
  • Public Profile Website
    Display your collection online
  • Priority Support
  • Document Storage
    Upload documents and files for each piece
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • Free Data Import
    CSV or Excel File Import
  • Sales/Donation Tracking
  • Edition/Print Tracking
  • Maintenance Records
  • 30 Day Trial
    No Credit Card Required

Plus

For organizations with sizable collections and in need of multiple users on the account.

$48/ mo

  • 1000 Pieces
  • 100 Locations
    Plus Sub Locations
  • 5 Users
  • Contact Management
  • Appraisal Tracking
  • Advanced Reporting
  • Daily Backups
  • Public Profile Website
    Display your collection online
  • Priority Support
  • Document Storage
    Upload documents and files for each piece
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • Free Data Import
    CSV or Excel File Import
  • Sales/Donation Tracking
  • Edition/Print Tracking
  • Maintenance Records
  • 30 Day Trial
    No Credit Card Required

Enterprise

For large organizations in need of unlimited data and access for many stakeholders.

$96/ mo

  • Unlimited Pieces
  • Unlimited Locations
    Plus Sub Locations
  • 10 Users
  • Contact Management
  • Appraisal Tracking
  • Advanced Reporting
  • Daily Backups
  • Public Profile Website
    Display your collection online
  • Priority Support
  • Document Storage
    Upload documents and files for each piece
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • Free Data Import
    CSV or Excel File Import
  • Sales/Donation Tracking
  • Edition/Print Tracking
  • Maintenance Records
  • 30 Day Trial
    No Credit Card Required