AVA Flat File Submissions From AVA Association for Visual Arts

AVA has recently acquired two flat file cabinets. We are looking to activate the cabinets and create a more long term/permanent presence for AVA member artists to have their work in the gallery outside of the rotation of exhibits in the gallery. We would like to feature 2-3 artists per drawer.

Each drawer measures  43” wide x 32” deep

One cabinet has six drawers that each measure 2.5” deep

The other cabinet has ten drawers that measure 1.25” deep

This year, AVA started utilizing Artwork Archives for collecting, cataloging and managing our exhibit inventory and archive. Going forward, we will be hosting calls for shows through this platform. This is really exciting for us because it is a program designed specifically for this task and interfaces with many other art institutions, artists and collectors broadly. It will also streamline aspects of our exhibit preparation, install, online listing and sales. However, in order to submit work to our shows, it will require you to create a free Submit Account to manage your artwork submissions. If you already have a active paid Artwork Archive subscription, it is simple to submit work to our calls from your own inventory.

*To be clear, there is no cost to set up a Submit Account. It will allow you to manage your submission information or make changes on your end. In order to create your Submit Account, please refer to this Artwork Archive Help Doc and Video Tutorial. Artwork Archive also has wonderful customer assistance and resources around their platform. 

AVA does offer a partnership discount rate for 20% off on your first year subscription for their standard Artist Account level. This discount is only available to AVA Members. Contact our Gallery Director for more info on the member discount.

Artists should apply with between 5-15 works appropriate for a flat file storage.

Must be an active AVA Member in good standing to submit. Free to submit.

In particular, we are looking for a cohesive body of work related to an ongoing or developing practice, not random one off artworks. Selected artist’s works will be available in the flat files for a six month period.

Works can be no larger than  40” x 30” in area.  There is no minimum scale requirement. For this, we prefer works that are related to each other in a cohesive body or collection as opposed to a series of individual works that have little connection.

Artists are welcome to submit submissions of loose works on paper (including but not limited to: photography, print media, drawings, paintings, mixed media, etc) un-stretched canvas, small cradled paintings, shallow relief or miniature 3D art, or works that have some depth (no more than 2.5” deep).

Works should not be framed. 

Accepted works will be housed in our flat file portfolios and listed on our website for a six month period. Available to browse through each show and during normal gallery hours. Artists and works will be consigned semi-annually and may be rotated or returned to artists if not sold at the end of the consignment period.

AVA will retain a 30% commission of any works sold, after credit card fees

Artists are responsible for delivering accepted works to and from AVA once their consignment period has ended. AVA will handle getting sold works to patrons and customers.