Self Portrait of Artwork Archive artist Nicky Myny in her studio. Image courtesy of the artist. @nickymynyart
Wondering if Artwork Archive is the right fit for your art business?
Maybe you’re curious about us. Maybe you follow us on Instagram and save our posts full of art business tips. Maybe you’ve heard Artwork Archive mentioned by other artists in your network, an art podcast, or the occasional Facebook group.
Maybe you’ve heard of us but still don’t know what we’re about.
Well, keep reading.
Artwork Archive is an online art inventory management system that acts as an all-in-one solution for running your art business.
You can easily manage every important aspect of your art business, from artwork locations and sales to show dates, contact information, reports, documents, insights, and even your schedule.
It’s like having an online studio assistant to keep your art career organized and running smoothly.
But, don't just take our word for it—hear from 11 other artists who utilize the platform to help their art careers thrive. Then, sign up for a free trial and discover the benefits for yourself!
Artwork Archive artist Chanell Angeli in her studio. Image courtesy of the artist.
Artwork Archive can...
Save You Time by Streamlining Your Inventory Management
My system of inventory management prior to Artwork Archive was in-studio journaling. If you can, just imagine me flipping through pages about my lunch meetings, sales, and the materials I needed to purchase just to find where I sold a painting two months ago!
While "romantic," this method was not sustainable for my growth. Artwork Archive came into my life like, “let’s get it together sis!” And sis did!
I decided to use Artwork Archive to manage my inventory because my previous system (if it could be called that) became more cumbersome with each new body of work. What started as a simple inventory list was then partially transferred to a spreadsheet.
Even at my most organized, I had difficulty finding entries and was never able to tie an artwork’s entry to its portfolio photography without a lot of tedious file manipulation.
I use Artwork Archive almost every day—usually to look up information about a work, enter a new piece, generate and print a Certificate of Authenticity, add a contact, or enter an art-related revenue or expense.
Since the Public Profile is integrated into my website, I'm able to keep my website up-to-date without doing double entry.
Artwork Archive can...
Track Exhibition Dates, Locations, and Wherever in the World Your Artwork May be.
At one point in my career, I was participating in a variety of shows in different places. I found it time-consuming to navigate my database through different spreadsheets, calendars, and folders in order to keep track of what was being sent where and when, and what was due back.
So, I gave Artwork Archive a try. It was a game-changer.
The Locations Feature helps me track all of my work across different galleries, hotels, restaurants, fairs, etc. For instance, when I have an online sale or a proposal is accepted for a specific piece, I know exactly where it is and when it's due back.
Artwork Archive tracks all information about my work, including the locations where the works can be found.
With Artwork Archive, I now have detailed records of where my artwork goes, when, how much it sells for, and to whom.
Artwork Archive artist Ryan Jones working in his studio. Image courtesy of the artist
Artwork Archive can...
Provide Detailed and Secure Data Storage for Your Artwork (not to mention other aspects of your art career)
I was impressed with how much information Artwork Archive allowed to be entered. There are things I need to keep track of that impact the value of my work: how much it sold for, how many places it’s shown, and who collected it, for example.
It has organized and changed the way I keep track of my work.
I struggled to keep track of everything and was wasting too much time trying to organize my business. I worried about the security of my data and the lack of interconnection. With Artwork Archive, I'm able to store virtually all data and photos of my artwork, my contacts, my art-related finances, and more.
There’s peace of mind knowing exactly where my work is, having a detailed record of which collections it’s in, and having a seamless integration with my website.
Artwork Archive can...
Make Your Art Business More Accessible
I need to be able to access my information on the fly—sometimes while standing with a collector in the middle of an art fair. I also feel safer knowing that my precious data is in the cloud, not just on my computer.
I use it on my mobile to reference pricing and details and to update my collections. It also gives me a birdseye view to see what I’ve created so far, organize them into the collections I have created, and see what has sold.
Having the work so readily available helps when companies want to hire me to do commercial work. It also helps when gallery owners and museums are interested in my work, and they can easily see what I have available and make their own selections
Artwork Archive artist, Rebecca Rath outside with her sketchbook. Photo courtesy of the artist
Artwork Archive can...
Elevate Your Professionalism
I can send consignment reports and invoices to clients via the portal. These documents not only show an image of the work but display all the artwork details with costs including commissions and tax. It is very professional and intuitive to use
Artwork Archive helps me offer a highly professional interface to my collectors and dealers and keeps me organized behind the scenes. I couldn’t live without it at this point!
I remember what a pain it was to make price lists and print labels before I switched over to Artwork Archive. Those are a breeze now. There are also moments when I am given hours, not days, to respond to an opportunity and I would never be able to turn around those requests for available artwork in time if I couldn’t simply export a PDF from Artwork Archive.
Artwork Archive can...
Showcase Your Artwork and Attract More Buyers
I often use the Private Rooms feature. I love having the ability to send a client or gallery a link with a specific group of paintings. This saves us all time and allows me to give them as much information as I feel they need.
I also use Private Rooms a lot. This feature is my go-to for proposed work to clients and gallerists alike.
I link my Artwork Archive Public Profile on my website, so collectors can see what’s available.
The ease and the professional look of the site has completely shifted my business. It also exposed me to a network of collectors that I wouldn't have had before.
Artwork Archive artist Zsudayka Nzinga's Public Profile
Artwork Archive can...
Help You Stay Connected With Your Clients and Customers
I’ve been using Artwork Archive as an indispensable tool for my practice since 2014. I love how easy it is to quickly respond to dealer inquiries about existing inventory, or create a sales report to validate my track record with a new client.
Artwork Archive is the best way to send clients lists of my current work in the most organized way. It’s also user-friendly!
Sharing Portfolio Pages with buyers and collectors and presenting work to galleries helps me move my career forward.
Artwork Archive can...
Enable You to Keep a Close Eye on Your Art Business Finances
Artwork Archive makes it easy for a creative person like me who often struggles to balance accounting and administration. I love how it tracks my income. It makes it easier for tax time as I can create the necessary reports.
I log all my expenses, which makes budgeting and preparing my taxes so much easier.
I can track my income and always be up to date on my financials—Artwork Archive really does it all.
Artwork Archive artist Tina Scepanovic taking a moment with her recent #gobstoppers installation at 3 World Trade Center in New York City. Photo by @steveselmanphotography, image courtesy of the artist
Artwork Archive can...
Grow With Your Art Career
Artwork Archive is driven by a dedicated team—made up of various creatives—and we're constantly improving the platform to make it more useful to artists!
Since I started using Artwork Archive in 2016, the team at Artwork Archive has been constantly developing it to add more and more functionality. They are also very proactive in teaching users how to get the best out of Artwork Archive via online chat, blog posts, and regularly scheduled webinars, which are excellent in explaining the features and capabilities of the software and any new developments.
When I first started using Artwork Archive it didn’t have near as much functionality as it does now, but it was by far the best thing I had seen for tracking inventory. Over the years, it's grown and improved into being so much more.
I appreciate the support the team at Artwork Archive gives you. If I have a question, it's easy to communicate with them and I receive a reply within the day (I’m in a different part of the world!). The blogs about being an artist are very informative and helpful and I love getting information about upcoming artist opportunities.
Simply Put: Artwork Archive Simplifies Your Art Business
In short, Artwork Archive greatly simplifies the administrative side of being an artist, allowing me more time in the studio.
When it comes to the administrative side of my art, Artwork Archive is my hub where all threads come together. It's my mobile office! It’s such a pleasant and visually appealing platform that runs smoothly. Managing my art has not only become efficient but also enjoyable.
Artwork Archive is like having my very own personal assistant. It helps me keep organized and stay on track. If only it could organize my personal life just as efficiently!
Artwork Archive artist Ashely Peifer in her backyard studio
Ready to get started?
Imagine having an efficient way to track all of your artworks and exhibitions, while also building your career and keeping a detailed record of your artwork.
Start cataloging your art with ease and save valuable time on the administrative side of your art business. By using an inventory system like Artwork Archive, you can easily document your work, manage your galleries and exhibitions, and grow your professional network.
To learn more about the benefits of archiving your artwork and how to get started with the platform, check out our free virtual training sessions!
Sign up for your free 14-day trial of Artwork Archive here.
